Monthly Board Meetings
We welcome owners and other residents of The Meadows to attend our monthly board meetings, held the third Wednesday of each month at 8:00 p.m in the clubhouse. If you have an item you would like to address with the board, please contact Jake with Axiom properties to have your item added to the agenda one-week in advance.
Agenda
June 18, 2025
The Meadows at Rexburg HOA
Board Meeting
8 pm
Clubhouse
1. Welcome
2. Approve May Minutes
3. Review Financials – Troy
Reserve funds are back on track, increasing following recent asphalt and landscape
maintenance.
4. Review previous assignments from May – Stephanie
a. Progress on benches – Expected to be completed already. Carter will follow up.
b. Website redesign – New domain name needed to build new website. Bid presented
for Solairus Digital to construct site. Bid price: $750-$900. Solairus Digital is owned by
David Rail. He was excluded from voting. Desired domain name:
www.themeadowsatrexburg.org
Troy motions to hire Solairus Digital to construct new website. Moni seconded
motion. Unanimous vote by remaining members (excluding President David Rail) in
favor. Motion passes.
c. Camera installation – If it’s possible to gain multiple internet access points, cameras
can be placed in several locations across property. Troy mentioned that another
concern is finding a camera with a viable power source. Solar is challenging because
of long periods of overcast during the winter. Another consideration is the camera
quality. Cameras are useless to us without good video resolution. David will figure out
the internet portion. Troy will select a camera. Char motions to approve camera
installation with a budget not to exceed $1,500. Redge seconded motion. All
remaining members unanimously vote in favor. Motion passes.
d. Front entrance sign – David located a contractor to come construct the sign. Will need
a separate company to do the stucco work and add iron lettering with backlit lighting.
Redge motioned to approval sign construction. Seconded by Moni. Unanimous vote by
remaining members in favor. Motion passes.
e. Sprinkler system overhaul in bus stop quad – waiting on proposal from WaterSmith
f. Security lights – Bid was approved by board and Carter will follow up with electrician
to schedule install with Mountain Valley Electric.
g. Staining of columns, front doors? The HOA will designate approved front door stain
colors and send notices to units whose front doors are faded and in need of restaining.
Carter will identify owner of unit 520 and inquire about stain color used, as board agrees
that is a color we would like to add to approved color list.
h. Sprinkler zone rewiring needed. Bids have been obtained from two sprinkler
companies; Sprinkler Medix and Omni Sprinklers. Omni Sprinklers is owned by David
Rail. David was excused for discussion surrounding sprinkler repairs. Request for 1 more
sprinkler bid before voting on company used. Board members addressed stipulations
surrounding possible hire of Omni Sprinklers. If hired, board would require that any
expenditures related to sprinklers would need to be approved by the board prior to
purchase. Also, in order to ensure no negative optics, strict requirements would be in
place to ensure continued professional relationship would be on a case-by-case basis.
Board decided to obtain 3 additional bids, minimum, for sprinkler work to review before
considering Omni Sprinkler bid.
Adjourn
Members in attendance: David Rail, Redge Smith, Troy Davidson, Stephanie Merrick, Char
Newbold, Moni Havelange, Janell Hargrave
June 18, 2025
The Meadows at Rexburg HOA
Board Meeting
8 pm
Clubhouse
1. Welcome
2. Approve May Minutes
3. Review Financials – Troy
Reserve funds are back on track, increasing following recent asphalt and landscape
maintenance.
4. Review previous assignments from May – Stephanie
a. Progress on benches – Expected to be completed already. Carter will follow up.
b. Website redesign – New domain name needed to build new website. Bid presented
for Solairus Digital to construct site. Bid price: $750-$900. Solairus Digital is owned by
David Rail. He was excluded from voting. Desired domain name:
www.themeadowsatrexburg.org
Troy motions to hire Solairus Digital to construct new website. Moni seconded
motion. Unanimous vote by remaining members (excluding President David Rail) in
favor. Motion passes.
c. Camera installation – If it’s possible to gain multiple internet access points, cameras
can be placed in several locations across property. Troy mentioned that another
concern is finding a camera with a viable power source. Solar is challenging because
of long periods of overcast during the winter. Another consideration is the camera
quality. Cameras are useless to us without good video resolution. David will figure out
the internet portion. Troy will select a camera. Char motions to approve camera
installation with a budget not to exceed $1,500. Redge seconded motion. All
remaining members unanimously vote in favor. Motion passes.
d. Front entrance sign – David located a contractor to come construct the sign. Will need
a separate company to do the stucco work and add iron lettering with backlit lighting.
Redge motioned to approval sign construction. Seconded by Moni. Unanimous vote by
remaining members in favor. Motion passes.
e. Sprinkler system overhaul in bus stop quad – waiting on proposal from WaterSmith
f. Security lights – Bid was approved by board and Carter will follow up with electrician
to schedule install with Mountain Valley Electric.
g. Staining of columns, front doors? The HOA will designate approved front door stain
colors and send notices to units whose front doors are faded and in need of restaining.
Carter will identify owner of unit 520 and inquire about stain color used, as board agrees
that is a color we would like to add to approved color list.
h. Sprinkler zone rewiring needed. Bids have been obtained from two sprinkler
companies; Sprinkler Medix and Omni Sprinklers. Omni Sprinklers is owned by David
Rail. David was excused for discussion surrounding sprinkler repairs. Request for 1 more
sprinkler bid before voting on company used. Board members addressed stipulations
surrounding possible hire of Omni Sprinklers. If hired, board would require that any
expenditures related to sprinklers would need to be approved by the board prior to
purchase. Also, in order to ensure no negative optics, strict requirements would be in
place to ensure continued professional relationship would be on a case-by-case basis.
Board decided to obtain 3 additional bids, minimum, for sprinkler work to review before
considering Omni Sprinkler bid.
Adjourn
Members in attendance: David Rail, Redge Smith, Troy Davidson, Stephanie Merrick, Char
Newbold, Moni Havelange, Janell Hargrave
